Users in Labyrinth’s software are a directory of people.
Topics in this article:
Why can’t I add a user? It says it’s an already existing user.
Why add users?
We recommend granting software access to at least two users, preferably three or more. There’s no cost for doing so, and having multiple users provides business continuity if one person is unavailable or leaves the company.
Having an extra person notified if your company receives notice of a lawsuit is especially important because you have a limited amount of time (normally days) to respond to avoid a default judgment.
What can a user do?
A user:
- May have login credentials
- May have billing access and responsibilities. You can add your accountant or finance team for billing access.
- May have administrator access and responsibilities
- May have restricted access to only certain companies within your account.
- May be legal counsel to receive notice of lawsuit from your registered agent service
- May be a shareholder, director, officer, member, manager, or another key person in Records Manager
- May have their individual licenses tracked in License Manager
As you can tell, you have a lot of control over how you set up access, permissions, and notifications for each user. You are not required to use any of the advanced features. The easiest way to get started is to add the people you want to log in to your shared account.
How to add a user
- From the main menu, select the Users module.
- Click the "+ Add User" button in the upper right.
- Enter the User's basic contact information and assign an access level (if appropriate).
- Two fields must be entered: First Name and Last Name. Please record their full legal name, which may include a Suffix. All other fields can be filled out but are not required.
- If you want to provide the user with a login, click the checkbox "Set up user's user access", enter their Email, and assign an access level.
- Scroll down and click "Submit"
- You’ll now see the new user listed in your Account
Why can’t I add a user? It says it’s an already existing user.
- If you have received this error, the email address you are attempting to add is already associated with another Account or has been previously used.
- To add a user with this email address, please use the Your Team contact information in the bottom left of the Navigation menu in your account.